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Events & Conferences

Dynamic event coverage is the key to telling your event's story, improving attendance and engaging with attendees. 

New clients get 15% off their first production.

 

  • 01 Event Coverage
  • 02 Capturing Your Event
  • 03 Why Partner with Us?
  • 04 Common Event Coverage Needs

World-Class Event Coverage (in Boston & Beyond)

Boston is a world-class destination city for exciting professional events, workshops, conferences and trade shows. Whether you need a highlight video to promote next year's event, complete coverage of all the keynotes, or need to live-stream the full conference for a hybrid/live production, we are experts in all aspects of event photography and videography. And we don't just cover events in Boston, we regularly travel for events, conferences and trade shows for our clients, all over the world. 

Our Approach to Event Coverage

Professional conferences, events and tradeshows are often significant undertakings for the teams who produce them, and capturing the event with high quality video and photography is often integral to achieving the goals set out by the planners. 

In today's environment, many live-only events have adopted a "hybrid" model where attendees may be attending both in-person as well as virtually, often through live streaming technology. 

We partner closely with our event clients to help put together a plan to capture the event with the right mix of photography, videography and live-streaming (if applicable) to support the goals of the event producers and the organization.

We also take the time to truly get to know you and the key stakeholders so that we can seamlessly integrate with you in order to capture your event in a truly authentic way.

Why choose The Video Garage to capture your conference, event or trade show?

One of our core values is partnership, and although we may be an external provider, our goal for your event, is for our team to function as a seamless and frictionless extension of your own. 

We take the time to really understand your goals, your audience and your budget in order to produce the most effective content possible in order to document, highlight and tell the story of your event through video and photography. Our team is composed of the best photographers and video professionals in the business, and we deliver exceptional quality images and video content.

Our goal is always to build relationships with our clients that allow us to leverage our knowledge and expertise in order to help our clients and their campaigns be as successful as possible. We're not just a production company, we're a true partner, and we're in it for the long term.

Common Event Coverage Needs

 

  • Video Testimonials
  • Keynote Capture
  • Breakout Room Capture
  • Live-Streaming 
  • Attendee Photography
  • Sponsor Photography
  • Event Recap Videos
  • Promotional Videos/Teasers
  • Awards Photography
  • Round Table Filming 
  • Panel Discussion Filming
  • Headshot Booths
  • Client/Sponsor Booth Photography 
  • Cocktail Hour Coverage
  • Remote Guest Live Feeds
  • Highlight Films
  • Motion Graphic/Transitions
  • Keynote/Lecture Capture w/Slides

 

Event Photography

Powerful and vibrant event photography is the key to telling your event's story both for posterity as well as for marketing purposes. We take great care in producing dynamic images that encapsulate the energy of your event, one frame at a time, with a focus on images with great depth, color and inviting and engaging expressions.

Live Streaming

Live-Streaming has become an increasingly requested services for events, whether they be live, hybrid or entirely online (virtual) productions. Whatever your needs in this regard, we have the experience and technical knowledge to produce engaging multi-camera live-streams, with a mix of live & pre-recorded material, slides. etc., as required by your specific event needs.

Whether you need to stream to Zoom, Microsoft Teams, YouTube, Google Meet, Vimeo, VMix, or a custom platform such as Intrado, we have the expertise to make your live-stream a success.

 

Popular live-streaming content:

  • Presentations
  • Keynotes
  • Breakout Sessions
  • Pre-Recorded Lectures
  • Q&A Sessions
  • Panel Discussions
  • Round Tables
  • Remote (Virtual) Guests

 

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Do you have an upcoming event?

Click the button below to receive a 15% discount on your first project with us!

FREQUENTLY ASKED QUESTIONS

The world of video production is creative, dynamic and exciting. It can be a bit daunting for those new on the scene and seasoned professionals. 

Our mission is to educate our partners throughout the process while making productions safe and enjoyable spaces for our crew, clients and talent. We truly believe production should be fun, and we go to great lengths to ensure that everyone who is a part of our productions has an awesome experience. Here is a small sample of questions we frequently receive from new clients.

Don't see your question here? Just send us a quick note through the form above and we'll get back to you right away!

What industries do you typically serve?

We work with a diverse range of industries. That said, we find that we are particularly well-suited to working with companies in manufacturing, higher-education, high-tech products & services, medical-technology & research, as well as software development companies.

We also have a strong interest in partnering with organizations whose efforts strive to make positive impact and implement diversity, equity, and inclusion practices as core values. 

Do You Have a studio? Yes, we have a bright and spacious 1800 sq. ft. production studio in the Allston area of Boston, with easily accessible guest parking for your team.
How much time does it take to plan a production? Depending on your project's scope and timeline, we will work to ensure the pre-production (creative and logistics planning) process is completed in time for your designated shoot date. Generally speaking, the process timeframe depends but can range from 3 weeks to a few months depending on the project needs. 
What regions do you serve?

We primarily serve Massachusetts, New Hampshire, Connecticut and Rhode Island. However, we are happy to travel for productions just about anywhere on the planet.

As we always say: "Have camera, will travel!"

What are your payment terms?

Our standard process is we request 50% of the agreed-upon project estimate in order to begin production, with the remainder due at various milestones tied to deliverables and mutually agreed-upon dates.

That said, every project, client (and their associated Accounts Payable department) is unique, and we're committed to finding a solution that works best for you. 

 

What are your COVID 19 protocols?

Our employees operating practice in the studio is to wear K95 masks throughout the day. We also have hand sanitizer available and do a thorough cleaning sweep of our space before and after shoots.

We encourage off-camera visitors to wear masks while filming occurs but it is not required. 

Can I e-mail you instead of using the form?

Absolutely! E-mail us at newproductions@thevideogarage.com

 

Can You Help Non-Actors Perform better on camera? Our producers will be able to direct and coach non-actors during filming. We also use other tools like teleprompters to help ease the stress of first time participants as well as pre-interview phone calls to walk each interviewee through our process so they know what to expect. 
What Kind of Cameras & Lenses do you use?

We’re equipped with all kinds of high quality cameras, and depending on your project needs, we’ll assess which cameras are best suited for your shoot. That said, we use the best professional cinema cameras available and suited for corporate production. This includes the range of Canon Cinema EOS cameras, including the C70/200/300, as well as Red Digital Cinema Cameras including the Helium 8K, Dragon-X, and Komodo. We even have a Sony FX9 kicking around somewhere.

For lenses, we have a large selection ranging from vintage to modern designs from Zeiss, Canon, Leica and Cooke.

 

Do You Offer Hair & Makeup Services? We work with a number of the very best hair & makeup artists in Boston and will be happy to help you select one for your production with us.